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Security Planning Policies and Procedures Manual

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ALL THE PROCEDURES ARE IN MICROSOFT WORD AND YOU WILL RECEIVE INSTANT ACCESS THROUGH A DOWNLOAD LINK

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Security Planning Policies and Procedures Manual

Learn how to protect and control your physical assets with a security plan and security policies and procedures, all easily editable in Microsoft Word. The office security procedures manual also includes instructions on intrusion protection and guard forces and a guide to security investigation.

Do You Have Security Program In Place?

The purpose for developing and implementing a Security Program for your company is to identify and focus upon activities that are likely to create an unacceptable risk to your entity.  Your Security Program starts with a security plan that defines and implements reasonable preventive measures for every department, facility or function.  A security policies and procedures plan is not about being reactive and just responding to disastrous security events with a guard force or police unit.  Security guards cannot do it all.  If that happens your security program is failing. Developing a preventive security program involves a regular and continuous assessment of your organization’s vulnerabilities regarding activities threats:

  • Personnel
  • Customers and other persons
  • Assets and liabilities
  • Intellectual property
  • Equipment, supplies, and facilities
  • Policies and procedures
  • Legal obligations
  • Organizational structure

Developing and implementing a strategic Security Program is based upon critically assessing accessory functions for each office, facility, department and appropriate function within your company.  Continually assessing the risk of loss to each function and department within the company also requires continually identifying appropriate solutions to reduce projected losses to each function and department. This will involve the cooperation with, and delegation to, members within each office, function and department.

Security Survey

Your Security Policy and Procedures Manual will only be as good as your latest security assessment or survey. After each reassessment, your Security Director, and appropriate company officers within each function and department, will need to assign responsibility for the actual implementation of the company’s Security Program.

The Security Director may lead your security guards, but they will need to conduct an updated survey at least annually to continually evaluate the effectiveness of your security program. The survey can also be conducted by a qualified independent security firm, offering security consulting services.

A good security survey should identify and prioritize activities that create a clearly “acceptable” or “unacceptable” security risk to your company. It should continually assess the risk of loss and/or compromise of assets or information, identify — on a continuing basis — appropriate solutions to reduce the risk of loss in each area of company operations, and make recommendations to bring the program up to the current standards and insure that the security program is being implemented by each department.

The security survey will evaluate and make recommendations pertaining to:

  • Physical Security
  • Procedural Security
  • Technical Security
  • Security Guards
  • Information Security

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Security Policies and Procedures

Security is the concept of providing protection, defense, safety and confidence by developing and implementing effective policies and   procedures.  Business security is about establishing minimum standards for the installation and operation of all security plans, devices, and procedures to both discourage crimes and to assist in the identification of individuals who commit such acts.  A Security Program does not address a specific regulation. The purpose of the Security Program is to define the policies and procedures for initiating and maintaining a safe and sound business environment.

In conjunction with your security program purpose and objectives, your policies and procedures should be reviewed.  Effective security plans, policies and procedures should be continually developed and maintained for each department, facility and function. These plans shall be in line with the critical and accessory functions to be fulfilled by that department, facility or function.

Each department, facility and function will need to assist in the continual development and implementation of policies and procedures identified during the security survey process, and shall be responsible for achieving the necessary results.

Your Guard Force Depends on It

All security planning policies and procedures should be designed according to appropriate corporate, business, and legal standards. These policies and procedures shall also be fully supportive of other company plans, goals and objectives.

All security policies and procedures must be written in a clearly defined and carefully constructed manner, and itemize specific objectives and concepts. The goal is to reduce the risks pertaining to industrial espionage, unauthorized access to offices and facilities, unauthorized access to electronic data and protection of employees and other persons.

The acquisition of any new or remodeled protective equipment, devices, systems or procedures should be subject to examination before purchase. This is to determine the extent of protection that such acquisition will provide to this plan. These acquisitions should support your security plan to the fullest extent.

A regular and continuous assessment of your organization’s security policies and procedures, its guard force, overall vulnerabilities, and actions is really the main point of a h4 security program.  By focusing upon activities that are likely to create an unacceptable risk to your entity, you will be fulfilling the primary purpose for developing and implementing a Security Program – the safety of your people, assets, and business.

Easily Develop a Comprehensive Security Plan

The primary goals of any company are to provide goods and/or services that generate income and profits. Businesses accomplish these goals by providing effective customer service and by reducing losses due to internal and external forces. The Security Department is responsible for developing, implementing, and monitoring the company’s security plan and loss prevention program by utilizing clear and thorough security procedures.

The Security Policies and Procedures Manual uses a scientific model to help you understand the true scope of security & operations. By understanding the cause-and-effect relationship between your company’s policies and procedures and the likelihood of error and exposure to crimes, you can implement a comprehensive company-wide security plan that will significantly reduce your company’s risk.

Security Procedures to Protect Your Assets

Partial Listing:

  • Policy and Procedure Statements
  • Intro & Purpose of a Security Program
  • Security Functions of Personnel
  • Types of Security
  • Information Security
  • Emergency Operations Procedures
  • Disaster Response Procedures
  • Violence in the Work Place
  • Security Training Program
  • Documenting Investigations
  • Conducting Internal Investigations
  • Executive Protection Program
  • Accompanied by valuable forms and checklists

Download Free Sample Security Procedure Templates to see how easy it is to edit MS Word Templates to build your own security policy and procedure program that can help protect your business. View the complete table of contents and an actual sample procedure from the Security Policy and Procedures Manual.

Delivery Options CD and Hard Cover Book, Download Only 

42 PREWRITTEN SECURITY POLICIES AND PROCEDURES

Security Planning Policies and Procedures

The following policies and procedures are including in the Security Planning Policies and Procedures Manual:

  • Procedural security
  • Annual risk assessment and evaluation
  • Ethics and employee conduct
  • Fingerprinting and photographing of employees
  • Policy and criminal violations
  • Employee use of drugs or alcohol
  • Possession and carrying of firearms
  • First aid and medical emergencies
  • Suspicious persons and activities
  • Identification procedures
  • Internal investigations
  • Court testimony by employees
  • Proprietary information
  • Guard program
  • Information security and the edp center
  • Fire prevention and detection
  • Hazardous material
  • Inventory, delivery and receiving controls
  • Security devices
  • Opening & closing cash-handling facilities
  • Transportation of currency
  • Combinations
  • Key and access device control
  • Work station security
  • Employee assignments during emergency responses
  • Emergency operating procedures: all personnel
  • Robbery procedures: staff personnel
  • Robbery procedures: management personnel
  • Extortion procedures: staff personnel
  • Extortion procedures: management personnel
  • Bomb threat procedures: staff personnel
  • Bomb threat procedures: management personnel
  • Emergency Procedures: management
  • Disaster response procedures: staff personnel
  • Disaster response procedures: management
  • Violence in the workplace
  • Personal protection and safety for employees
  • Executive protection program
  • Testing and training requirements
  • Security training program
  • Documenting investigations
  • Media relations

31 CORRESPONDING SECURITY FORMS

Security Planning Forms and Records

The following forms and records are included in the Security Planning Policies and Procedures Manual:

  • Alarm activation form
  • Bomb call warning form
  • Chronological log of events form
  • Combination control form
  • Combination number change form
  • Currency transportation form
  • Employee assignments form
  • Employee profile information form
  • Extortion phone call form
  • Incident tracking log
  • Key control form
  • Opening and closing form
  • Report of investigation: initial report
  • Report of investigation: continuation
  • Report of investigation – evidence tag form
  • Report of investigation: handwriting exemplar – 1
  • Report of investigation: handwriting exemplar – 2
  • Report of investigation: investigator’s checklist
  • Report of investigation: property receipt
  • Report of investigation: follow up
  • Report of investigation: contact log
  • Report of investigation: statement continuation
  • Report of investigation: contact notes
  • Report of investigation: statement – s
  • Report of investigation: statement v-w-i
  • Security education systems 6 month expense forecast
  • Security education systems annual projection
  • Security log form
  • Suspect description form
  • Suspicious activity report
  • Suspicious or threatening phone call form

WHAT’S INCLUDED?

Security Planning Introduction

The Security Planning Introduction includes the following:

GENERAL INSTRUCTIONS

  • Important File Information
  • Installation Instructions
  • To Install Files Directly To Computer Hard Drive
  • File Names
  • Editing Files
  • Printing Files

INTRODUCTION AND PURPOSE OF THE SECURITY PROGRAM

  • Purpose
  • Policy
  • Scope
  • Responsibility
  • Program Design
  • Definitions
  • Purposes
  • Additional Guidelines

Manual Preparation

This section provides an introduction and guidance to help you develop and implement your company’s Policies and Procedures manual. For the company Policies and Procedures Manual to be effective, it should be easily understood by all employees. Therefore, it has to be written clearly and concisely. The objectives of this Manual are to enable and encourage continual improvement within the organization, improve communication within the company and with the company’s target market and channel partners, and increase customer satisfaction.

USAGE INSTRUCTIONS

  • Editing Files

THE POLICY MANUAL

  • Style and Format
  • Considerations In Writing Your Manual
  • Revisions
  • Sources of Additional Information

EFFECTIVE COMMUNICATION

  • Communication – Addressing Your Audience
  • Sexism in Writing
  • Number Usage
  • Organizing Your Thoughts
  • Outlining Technique
  • Defining the Format and Organization of Your Manual
  • Additional Sources

PROCEDURES

  • Format
  • Authorization
  • Production And Distribution
  • Revising and Updating Procedures

 

Security Manual

The Security manual establishes and states the policies governing the company’s Security Program. These policies define management’s arrangements for managing operations and activities in the event of a major business interruption due to natural disaster event or a manmade act.  These top-level policies represent the plans or protocols for establishing quality Security procedures. The sample Security manual covers the topics to be addressed when establishing a Security program. This sample is intended only to provide an example of wording that might be used in a Security manual. This sample wording can be helpful in generating ideas for developing a manual for your own company.  However, Security policies should be drafted as appropriate and as necessary to accurately reflect your company’s Security Planning requirements.

(36 pages, 8254 words)

The Security Manual is designed to help implement policies and procedures that will protect the company’s personnel, material assets and intellectual property, and which will insure a safe business environment for clients and company personnel. It assists the company in establishing minimum standards for the installation and operation of all security devices, and to implement procedures to both discourage crimes and to assist in the identification of individuals who commit such acts. This manual covers:

INTRODUCTION AND PURPOSE OF THE SECURITY PROGRAM

SCOPE

  • RESPONSIBILITY
  • EXCLUSIONS
    • Internal Auditing
    • Personnel Investigations
    • Information Systems
    • Accounting
    • Disaster Recovery

MANAGEMENT RESPONSIBILITY

  • SECURITY ORGANIZATION
    • Operations Department Organization Chart
    • Controller Responsibilities
    • Security Director Responsibilities
    • Office and Department Managers Responsibilities
    • Operations Staff Responsibilities
  • MANAGEMENT COMMITMENT
  • MANAGEMENT PHILOSOPHY
  • PLANNING
  • RESPONSIBILITY, AUTHORITY, COMMUNICATION
    • Management Representative
    • Internal communication
  • MANAGEMENT REPORTING
    • Review Input
    • Review Output

BUSINESS CONDUCT

  • Ethical Standards
  • Integrity

SECURITY PLANNING

  • OBJECTIVE
  • REQUIREMENTS
    • Resources
    • Infrastructure
    • Internal Controls
    • Audit Findings
  • TRANSACTIONS
    • Authorization
    • Timing
    • Accuracy
  • DOCUMENTATION
    • Security Manager’s Manual
    • Forms Development & Control
    • Control of Records
    • Security Transactions
    • Referenced Procedures
  • SECURITY
    • Physical Security
    • Disaster Security
    • Information Security
    • Internal communication
  • MANAGEMENT REVIEW
    • General
    • Review Input
    • Review Output

RESOURCE MANAGEMENT

  • PROVISION OF RESOURCES
  • COMPETENCE, AWARENESS AND TRAINING
  • INFRASTRUCTURE

POLICY AND PROCEDURE STATEMENTS

  • DEFINITIONS OF STATEMENTS
  • ISSUANCE OF STATEMENTS
  • DISTRIBUTION OF STATEMENTS
  • MAINTAINING THE SECURITY PROGRAM MANUAL
  • CANCELLATION AND PURGING
  • INDEXING

TYPES OF SECURITY

  • PHYSICAL SECURITY
  • CONCENTRIC SECURITY