Accounting Policies and Procedures Manual
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Write An Accounting Policies and Procedures Manual Fast
Are you tasked with writing or updating your company’s Accounting Policies and Procedures Manual? Accounting standard operating procedure (SOP) help, whether you want to standardize your bookkeeping processes by incorporating standard best practices, or build strong internal controls to prevent waste, fraud, and abuse, you have come to the right place to account for your SOP manual.
Now you can write your company’s accounting standard operating procedure (SOP) manual in the time that it takes you to download it from our website. Easily editable Microsoft Word Templates make writing your Accounting Manual a quick, simple process. That’s right, customizing the content is really that easy (they are just MS Office Word documents). And, best of all, you don’t have to start from scratch. Altogether this manual is comprised of over 720 Microsoft Word pages written by the best in the industry – John McPeek, CPA and Chris Anderson, MBA, Lean Six Sigma BB technical writers, and reviewed by Bud Carlson, CPA, every one of them experts in the field.
Save Time Developing Your Accounting Manual
You will save hundreds of hours in development and have a set of comprehensive accounting best practices. You will save the aggravation of researching accounting best practices. And best of all, your procedure writing project will get done a lot quicker, so you can move on to other more pressing matters you have to work on at your company.
Get started right away! Just download a complete set of easy to edit Word templates to simplify your policy procedure writing process.
Develop Accounting Policies that Answer Basic Accounting Questions
The Accounting Policy and Procedure Manual set includes answers to basic accounting questions:
- How long do you need to keep different types of accounting records?
- Which accounting reports does your company need?
- What should be your policy on accounts receivables, collections, or returned goods?
- What is the proper method of disposing of assets?
- How should you count inventory and should you use cycle counting?
- How should you follow up with purchase orders?
- How do you approve new vendors or suppliers?
Complete Accounting Department Coverage
The Accounting Manual includes coverage of some of your most important accounting department topics. You will receive Word files that provide accounting policies for general
(files and records, travel and entertainment, chart of accounts),
- Cash and Credit
(check authorization, wire transfers, bank reconciliations),
- Inventory and Assets
(Inventory counting, asset control, asset disposition),
(accounts payable, receiving and inspection, vendor selection), and
(sales orders, shipping, accounts receivable, collections). All key accounting transaction areas to cover for any size organization.
- Plus you will also receive a handy internal control guide to Embezzlement Prevention, that will help you stop fraud before it starts.
Accounting Best Practices are Key to Internal Controls
Both the Securities and Exchange Commission (SEC) and the Public Company Accounting Oversight Board (PCAOB) recognize policies and procedures as key elements of internal controls. These templates help you quickly implement an effective system of financial controls to achieve compliance with Generally Accepted Accounting Principles (GAAP), Sarbanes-Oxley (SOX) Section 404 and similar EU directives (IFRS) using industry best practices.
Every company should document its accounting process. A well-designed and properly maintained system of accounting policies and procedures documentation enhances your accountability and consistency, while at the same time producing long-term savings from reduced duplication, rework, training, and increased focus, consistency, and productivity.
The resulting Accounting Documentation accounting policy and procedure documentation serves as a training tool for your accounting staff. Communication is essential to your internal control framework, and documented accounting policies and procedures are one of the best ways to communicate essential accounting information and make sure everyone in accounting is on the same page. Well-designed accounting policies and procedures documentation promotes understanding between accounting and other departments. Well-written accounting procedures enhance your accounting audit process, as well.
Accounting Manual Considerations
There are several things you have to consider when documenting and maintaining your accounting policy and procedure manual:
1. Senior Management Support
First and foremost, management commitment is the key to getting procedures used. Your accounting policies and procedures program requires the backing and support of senior management. Without top management’s express support, the proper control environment won’t exist and without that, compliance with whatever regulation or standard (Sarbanes-Oxley, 8th EU Directive, ISO 9001, etc.) It will be extremely difficult to achieve.
2. Document the Actual Accounting Process
You have to start with the current state of the accounting process, not the ideal state. You’ll confuse your employees if you document a future state, an aspirational process, or an improvement that isn’t currently in use. Document the current state of your processes and train new employees on those procedures. As you implement a given process, always look for ways to improve it. Make changes to processes as needed, update the accounting procedures accordingly, and hold a training event on the updated procedures.
3. Employee Process Owners
Are your accounting policies and procedures driving improvement and internal control? They will if you use your employees to drive the improvement process. Put your employees in charge of documenting their processes. After all, they know their jobs and they’re naturally in the best position to improve them. Give your employees the necessary resources, focus them on the metrics for their job, then have them document their processes and train others.
4. Availability of Policies and Procedures
Your documented accounting policies and procedures need to be available at the point of use, where they’re an integral part of the process. If they’re in another room, or if they’re not readily accessible on the employee’s computer, they won’t be used. Out of sight is out of mind.
5. Define Employee Responsibilities
Even the CFO has defined responsibilities, authorities, and metrics, contained in a job description. Do all of your accounting employees have clearly defined metrics? Do they know what is expected of them each and every day? Who has the authority to approve certain transactions? Who is responsible for safekeeping assets and controlling records? Your job descriptions should be more specific than collects receivables, for an example. They should indicate how many transactions processed per day, or how to prioritize receivables in order of collections importance. Job descriptions should also ensure that employees understand how their functions and responsibilities are integrated with other accounting processes.
6. Clearly Stated Purpose of Accounting Policy
What’s the difference between policies and procedures? A policy is a guiding principle used to set the direction of an organization, while a procedure is a particular way of accomplishing something. Your accounting procedures should explain the internal controls they utilize, in order to increase employee understanding of, support for, and proper usage of those controls. You can address all accounting policies in the introduction of the accounting manual, or address specific policies at the beginning of each accounting procedure.
7. Periodic Accounting Policies Procedures Reviews
Are your accounting procedures effective? Scheduled process-procedure reviews, integrated with your procedure writing standards (that include the Seven Cs to avoid procedure writing errors and your risk assessment framework), will help you identify deficiencies you need to address.
8. Utilize a Document Control Procedure to Approve Policies and Procedures
Document Control is a procedure required by ISO 9001 because traceability and an improvement baseline for document changes are critical. What if your accounting policies and procedures aren’t changing? The world is not static your accounting procedures shouldn’t be, either. Remember, your competitors accounting procedures are changing.
9. Organize the Accounting Manual Structure
A sample accounting manual structure should cover exclusions, the organization of the accounting department, the applicable accounting standards (GAAP, IFRS, etc.), your accounting cycles or processes, accounting transactions and timing, documentation standards, cost accounting methodologies, and statements of ethics or company restrictions or related party-transactions.
10. Create a User-Friendly Procedure Format
Who are you writing procedures for? Accounting users, of course, but are they novices, occasional users, or frequent users? Different users have different needs, but all users require an easy way to navigate through your accounting policies and procedures manual, or else they will not use it. Use a table of contents, color-coded tabs, and index numbers for departments or sections. Provide a detailed index in the back with cross references to related subjects, regulations, or standards. Make your accounting policies and procedures manual easy to use and your users will use it.
Save Months Developing Your Accounting Manual
You can spend hundreds of hours developing your Accounting Policies and Procedures Manual and still not have the comprehensive accounting best practices you and your company need. Why reinvent the wheel when you can download and use easily editable Word templates that are thoroughly researched to greatly simplify the policy procedure writing process. Since you can download your order right now, you can get started right away!
Download a Free Sample Accounting Procedure Now
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39 PREWRITTEN ACCOUNTING POLICIES AND PROCEDURES
General and Administrative
- Chart Of Accounts
- Files And Records Management
- Travel And Entertainment
- Management Reports
- Period-End Review & Closing
- Controlling Legal Costs
- Taxes And Insurance
- Property Tax Assessments
- Confidential Information Release
- Document Control
- Cash Drawers And Credit Cards
- Cash Receipts And Deposits
- Problem Checks
- Wire Transfers
- Check Signing Authority
- Check Requests
- Bank Account Reconciliations
- Petty Cash
Inventory and Assets
- Inventory Control
- Inventory Counts
- Fixed Asset Control
- Customer Property
- Fixed Asset Capitalization & Depreciation
- Sales Order Entry
- Point-Of-Sale Orders
- Customer Credit Approval And Terms
- Sales Order Acceptance
- Shipment Of Goods
- Invoicing And Accounts Receivable
- Sales Tax Collection
- Progress Billing
- Account Collections
- Customer Returns
- Vendor Selection
- General Purchasing
- Project Purchasing
- Receiving And Inspection
- Shipping And Freight Claims
- Accounts Payable And Cash Disbursements
56 CORRESPONDING ACCOUNTING FORMS AND RECORDS
General and Administrative
- Account Codes
- Master File Guide Index
- Records Retention Periods
- Travel Arrangements Form
- Travel And Miscellaneous Expense Report
- Entertainment And Business Gift Expense Report
- Department Reporting Summary
- Daily Flash Report
- Weekly Financial Report
- Six Week Cash Flow Report
- Budget vs. Actual Report
- Financial Statements
- Federal Tax Calendar
- Non-Disclosure Agreement
- Request For Document Change
- Document Change Control
- Daily Cash Report
- Deposit Log
- Bad Check Notice
- Bank Wire Instructions
- Wire Transfer Form
- Check Signing Authority Log
- Check Request
- Sample Bank And Book Balances Reconciliation
- Petty Cash Journal
Inventory and Assets
- Inventory Requisition
- Inventory Count Sheet
- Inventory Tag
Inventory and Assets (Con’t)
- Capital Asset Requisition
- Asset Disposition Form
- Bill Of Sale
- Material Return Notice
- Sales Order
- Order Form
- Credit Application
- Request For Credit Approval
- Credit Inquiry
- Phone Confirmation Checklist
- Shipping Log
- Commercial Invoice
- Accounts Receivable Write-Off Authorization
- Account Collection Control Form
- 30 Day Satisfaction Guarantee
- Returned Goods Authorization
- New Vendor Notification
- Vendor Survey Form
- Purchase Requisition
- Purchase Order
- Purchase Order Log
- Purchase Order Follow-Up
- Daily Sundry Payable Log
- Order And Arrival Log
- Receiving Log
- Receiving and Inspection Report
- Inventory Inspection Levels
- Accounting Manager
- Accounts Payable Clerk
- Accounts Receivable Clerk
- Administrative Services Manager
- Cash Manager
- Chief Financial Officer
- Construction Manager
- Credit Manager
- Customer Service Representative
- Director of Quality
- Engineering Manager
- Financial Manger
- Human Resources Manager
- Inventory Control Manager
- Legal Counsel
- Manufacturing Manage
- Marketing Manager
- Office Manager
- Production Manager
- Project Manager
- Purchasing Manager
- Quality Control Manager
- Quality Manager
- Receiving Manager
- Sales Manager
- Sales Representative
- Service Manager
- Shipping Manager
- Travel Coordinator